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Canvas sharing sets the projects in which a page is available. It does not add people to a project or give them every operation on the page. A recipient still needs the relevant membership and permission. Sharing scopes for a page in Operations: keep it in Operations, also share it with Planning, or make it available to all organization projects. Viewer permissions still apply.

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Before you begin

Open the page in its original project. You need permission to manage the page’s sharing. For a selected target project, the sharing control lists projects where you have an Owner or Admin role; making a page available across the organization is reserved for organization Owners.

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Share with another project

Suppose a document belongs to Operations and a colleague works in Planning, another project in the same organization.
  1. In Operations, open the document and choose Page actions → Sharing.
  2. Select Share with projects. Under Projects, select Planning. At least one project is required for this option.
  3. Close the dialog and wait for the page’s Saved status. Ask the colleague to select Planning and open the shared page. They should be able to find and view it if their access permits; sharing does not itself grant editing rights.
Sharing settings with Share with projects selected and Planning chosen as the destination project. In this example, the page remains in Operations and is also shared with Planning. If Planning is not selectable, check whether you have the required Owner or Admin role there. If the colleague cannot see the page, check their membership and page permissions with the project administrator. A link alone does not grant access.

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Choose or restrict the scope

To remove Planning from the example, return to Page actions → Sharing and remove it from Projects. If no other project needs access, choose Current project only. Close the dialog, wait for Saved, and ask the colleague to check access again in Planning. Removing a shared scope does not remove copies previously downloaded or otherwise saved by recipients. For membership and role management, see Members and permissions and Organizations and projects.